Business Trips: Are You Prepared to Meet Your Client?

Posted on Sep 10 2015 - 12:00am by Business Day TV

planeMeeting clients for the first time, especially if it’s out of town, can be overwhelming. You have to be fully prepared, with the pressure of knowing that you can’t mess things up. How do you make a good impression without causing embarrassment?

Before your trip, you must double — or even triple — check all details to make sure you have everything ready. Review your flight itinerary, your hotel room accommodation in St. George, Utah (if that’s your destination), and the schedule of all your meetings.

Weeks or even months before the trip, you have to research about your client and prepare a presentation in case you need one. Keep in mind that your client’s impression of you starts from that very first email or phone call you had with them.

Here are some pointers to make sure you’ll ace this important part of your career growth:

Study a bit about the culture

Gather some information about the history, customs, and culture of the place you will be visiting. This will help make the business transactions a lot easier. See if you can attend a few cross-cultural seminars or training to familiarize yourself with the local scene weeks or months before the trip. Inform yourself about the differences in terms of attitudes towards punctuality, negotiating styles, or even gift-giving practices.

Make sure that you are reachable at all times

When you’re out of town, you may need a plug or adapter to charge your communication devices. You can also rent mobile devices that you can use for the duration of your trip. Make sure the hotel you will be staying at has Internet and phone connection.

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Prepare for that big meeting with these simple tips. Just stay confident, and you’ll surely win your client’s trust.